For any company to use software, they must understand software asset management programs. With these SAM programs, businesses can make sure that any software is being used in accordance with its licensing agreement. As a leader, you can use these programs to check for compliance and keep yourself far better organized. These three tips will help you reap the most benefits of your SAM programs.
Understand the License Agreement
A license agreement is as important as any other business agreement. Through this contract, you and the software distributor are agreeing on terms of usage, including duration of licensing. Understanding the license agreement is so important because it helps keep you from losing money by using outdated or superfluous software. A SAM program can act as a major cost-cutting measure. You can recognize areas of overspending and get your finances back in shape.
Focus Policy and Process Appropriately
Arrange your process and policy in a way that gets the best usage out of your SAM programs. According to Anglepoint, in order to drive end-user behavior and promote success, an effective SAM program needs a strong foundation of both process and policy. If an audit looms, you’ll be glad you had a good system in place. What sort of process you have depends on the size of your business and the quantity of software used. If you have an IT department, you can make this an additional responsibility of those employees, as long as you’re not making unrealistic demands. Otherwise, you may bring in outside help. Be sure to take an active part in SAM programs and carefully review all findings.
Use Them Regularly
Only using your SAM programs when you’re facing a budgeting crunch or the possibility of an audit is using them incorrectly. You need to show that you have a handle over all of your business’ resources. Use these programs in some fashion on a weekly basis. The first time you use it will probably be a pretty big undertaking, due to how much software there is to go through. Keep these programs up, even if it’s just to take a glance at software usage. Staying ahead of things is what can make you the business leader you’ve always dreamt of being. However, when an audit does happen, make sure you’re ready, because according to ComputerWeekly, you could face heavy fines and even up to two years in prison. Using these programs regularly will help you to be prepared for an audit way ahead of time so you don’t have to worry about it when the time comes.
Figuring out if you’re using all of your business’ programs as you need to can be tricky. That’s why things like SAM programs must be embraced. They can help to keep your software budgeting on track and point out areas of serious waste. Every dollar matters when running a business, and SAM programs let you save a whole lot of dollars.
Running a business can involve a lot of technology. Let Lake Development Group help with your business-related technology needs!